Family/Nanny Contract
**This contract is offered as a guide and you can modify it as necessary
PDF version is available here but may be more difficult to alter.
Family/Nanny Contract
This contract describes the duration of employment, expected schedule, duties to be undertaken, living arrangements, house rules, salary and other miscellaneous items associated with the employment of _________________________ as a nanny for the _________________________ Family. It takes precedence over any other verbal or written agreement.Trial Period
The trial period will begin on or about _________________________ for the period of ___________, ending on or about _________________________. _________________________ (Member of Family) will be in the home to train/orient the nanny for _________________________ days of the trial period.
EMPLOYMENT TERM
Regular Employment will begin on or about _________________________ for the period of ___________, terminating on or about _________________________.
Salary
This will be a salaried position. The nanny's initial gross salary will be $__________ per week. After the first __________ months of employment, the employer will give the nanny a $ __________ per week raise if the employer has been satisfied with the nanny's performance. Nanny's performance/pay will be reviewed every ________________ The nanny will be paid every ______________.
Benefits
The family will provide the nanny with the following in addition to her salary.
Contribute $___________ per month to the nanny's health insurance premiums. ______ days of paid vacation for every ________
______ sick days will be allowed for every _________ months (or year) of service.
"Sick" means that symptoms show the nanny to be too ill to care for the children. It's is understood that no sick days will be used during the first three months of employment. Sick days cannot be "cashed in" if employment is terminated.
Paid holidays will include the following ___days:
New Years Day Martin Luther Kings b-day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Day.
If you are asked to work one of these days you will be paid at the over time rate of $___ x 1.5.
By law, any hours that exceed 40 hours per week will be paid at a rate of 1.5x hourly rate which will be $___ x 1.5 = ___.
Reimbursements
Gas Reimbursement will be paid at a rate of .___ per mile. (Nanny must keep written record for reimbursement) The nanny is responsible for keeping all receipts of expenditures and will be reimbursed on the scheduled pay day. We require the nanny to contact us in the event the weekly expenditures will exceed $_________.
Work Schedule
We expect the nanny to work an average of _______ hours per week. The hours will usually be as follows: Monday _________________________ Tuesday _________________________ Wednesday ______________________ Thursday ________________________ Friday _________________________
SCHEDULE/ACTIVITIES/SCHOOL
The family will keep a calendar in the kitchen to note special events, appointments, overtime requests. The nanny will refer to this calendar daily and record her OT hours here. Where do the children attend school (include times and phone numbers)? ____________________________________________________ ____________________________________________________ What lessons, activities, sports do the children participate in? ____________________________________________________ ____________________________________________________ What are the children's bedtimes? ____________________________________________________ What are the children's nap times? ____________________________________________________ What are the children's meal times ____________________________________________________ Who are the children's close friends? ____________________________________________________
MEALS/HOUSEKEEPING
The family housekeeper comes __________ times per week/month. The housekeeper lives-in? Yes ______ No ______ She/he performs the general cleaning for the family. The nanny prepares meals for the children and takes care of picking up after them, keeping their rooms clean and doing the children's laundry. Who does the family shopping? (If it is the Nanny include here) ____________________________________________________ Will the nanny run errands for the family? ____________________________________________________ Any additional duties? ____________________________________________________ Are there any other staff in the home? This would include butler/house manager, personal assistant, cook/chef, etc. Please give job titles and briefly describe duties. ____________________________________________________ To what degree are the children responsible for their rooms, beds and personal belongings? ____________________________________________________ (Parents will pick up after themselves unless there is a housekeeper in the home daily)
CAR
Describe whether the nanny will be using her own car or a car provided. If she uses her own car you should include some type of compensation for normal wear and tear (depending on amount of driving done per week).
HOUSE RULES (some apply to live-ins so change as necessary)
The nanny will not have guests during regular work hours, unless they are other nannies and the children are friends. The nanny may/may not have guests What are the limitations on guest visits? ____________________________________________________ The nanny will not take or make personal phone calls during working hours. She may use the telephone freely during non-working hours. If she is provided with her own line she will pay all costs associated with phone service. If she uses the household phone she will reimburse the family for her long distance phone charges. The nanny and all adults in the home will dress modestly. The nanny may wear a bathrobe over her pajamas during her off hours, but she must be appropriately dressed before the parents leave each morning.
TAXES
The employer will fully comply with all federal and state tax law requirements. The employer will deduct the appropriate Social Security and other taxes from the nanny's pay. The employer will report the nanny's earnings to the federal government on Form W-2
TERMINATION
The nanny position may be terminated at will, with or without cause, as determined at the employer's sole discretion. If the nanny agreement is terminated without cause, two weeks severance pay will be given to the nanny. No severance pay will be given if the nanny is terminated for cause. If the nanny decides to leave the job, the nanny will provide a minimum of two weeks notice.
MISCELLANEOUS
This agreement may be amended at any time with the mutual consent and signature of both parties. The undersigned agree to all the terms set forth herein. This agreement was reached with the mutual consent of all parties.
Nanny Signature _____________________ Date __________
Family Signature __________ ___________ Date __________